Terms and conditions

Please read all the following terms and conditions set out by Epona 100 (“the Organiser”) before entering any of our events (“the Event”) to confirm you understand and agree to the terms and conditions below associated with all of our events. By submitting an entry form, you (“the Participant”) agree to be bound by these Conditions (“the Conditions”).

Disclaimer

1. You understand that by entering the Event, you are voluntarily taking part in an extreme sporting event and entry is entirely at your own risk. You understand that taking part in the event is potentially hazardous, and that you should not enter and take part unless you are medically able and properly trained.
2. The Organiser shall not be responsible or financially liable for any accidents and/or illness suffered by you, for loss of property, any damages to equipment or cars parked on the premises or on the course, for any other damages allegedly suffered by you or caused by the general public, except where such exclusions are prohibited by law.
3. By taking part in the Event, you consent to be photographed and, should there be any, to be included in the filming of footage documenting the Event.  You hereby waive any and all rights of publicity or privacy and grant the Organiser permission to utilise your image in marketing materials.
4. The race must be completed on foot, keeping wherever possible, to the route designated by the Organiser.

Entry

5. The entry fee for the Event is as detailed on Let’s Do This and will be the fee applicable at the date of submission of the entry application. You will pay your entry fee to cover your individual entry.
6. You must not under any circumstances give or sell your entry to anyone else. Amongst other potential problems, doing so may cause problems of identification for the Event medical services in the case of any accident or injury. Any attempt to do so will result in immediate disqualification of the individual(s) concerned and ejection from the Event.
7. Where the entry form specifies Participants other than you, you will ensure that such Participants are aware of, and agree to, these Conditions.
8. On entry to the Event, you assume full responsibility for any injury or accident to you which may occur whilst traveling to or from the Event, during the Event and while on the course except if arising out of the negligence of the Organiser.

Event Safety

9. You understand and assume all risks associated with participating in the Event, including but not limited to falls, contact with other Participants, effect of weather, traffic, and conditions of the road.
10. You must follow instructions as given from all event officials, including instructions at race briefing, from any Event staff, volunteers, medical personnel, security officers and other officials throughout the duration of the Event.
11. If you retire from the Event, you must inform the Organiser as soon as is practicable
12. It is your responsibility to ensure that you have the correct equipment, footwear and clothing for the Event, taking weather conditions into account.
13. Your race number must be visible full-size on your front at all times as it will be recorded at each checkpoint along the route and the ‘Important Runner Information’ on the reverse of your race number, inclusive of emergency contact details must be completed.
14. You may enter vehicles for warmth, rest and nourishment but will be disqualified if the vehicle moves, even if the intention is to return to the same place to resume, unless the vehicle is moving to another Participant in difficulty.

Withdrawals, Cancellations, Deferrals / Transfers & Refunds

15. If you are unable to participate in the Event, you understand that a 75% refund will only be given if the Organiser is notified in writing (by email to info@epona100.com) 8 weeks before the Event (7.00am GMT 56 days prior to the Event). No refunds of the entry fee will be made from that date onwards.
16. You may defer your race entry to another Event in the current year or following year, with transfers only being possible to events for the same distance (or less) of your current registration. Should you be unable to compete at the Event the following year, you will not be eligible to defer again.
17. You understand that deferral and transfer will only be possible if the organiser is notified in writing 4 weeks before the Event (7.00am GMT 28 days prior to the Event) and the Event you wish to defer / transfer to has spaces available. Any requests for deferrals or transfers made from that date onwards are at the discretion of the Organiser only.
18. The Organiser reserves the right to cancel the Event.
19. Any Party affected by a force majeure event is excused from performing its obligations under the contract while the inability to perform continues and you acknowledge and accept that the Event may be cancelled for reasons out of the Organiser’s reasonable control including but not limited to flooding, severe weather, denial of access to the original course, public health, pandemic, local authority travel, movement restrictions, government decisions, disease / infection etc.  Any cancellation of the Event will be communicated to you as soon as reasonably practicable in the circumstances. If the Event is cancelled, the Organiser may (at its sole discretion) reschedule the Event at a later date. You will have the right to take part in the re-staged Event but will otherwise not receive any refund of the Entry Fee. If you are unable to take part in the re-staged Event, there will be no entitlement to any refund, in whole or in part, of the Entry Fee.
20. If the Event is cancelled, the Organiser will have no liability nor responsibility for any costs (including any travel or accommodation costs) whatsoever incurred as a result of cancellation.
21. The Organiser reserves the right to alter, at any time, the course, the timings, the distance and checkpoint locations. In the event of severe or extreme weather conditions, the Organiser reserves the right to abandon the Event at any time.  No refunds will be offered in that situation but alternatives will be sought.
22. This contract is governed by the law of England and Wales.
23. If any part of the contract is prohibited by law or judged by a court to be unlawful, void or unenforceable, it must be read as if it was removed from that contract as much as required and rendered ineffective as far as possible without affecting the rest of the contract, whether it is valid or enforceable.
24. The provisions incorporated into the contract are the entire agreement between the parties. The contract replaces all previous statements and agreements whether written or oral. No other provisions apply.
25. No third parties may use the Contracts (Rights of Third Parties) Act (“CRTPA”) to enforce any term of the contract unless stated in the contract. This does not affect third party rights and remedies that exist independently from the CRTPA.

Resolving Disputes

26. If there is a dispute between the parties, details of the dispute must be sent in writing to info@epona100.com and a written response will be provided within 28 days. If the dispute is not resolved the parties must attempt settlement by mediation using the Centre for Effective Dispute Resolution (“CEDR”) Model Mediation Procedure current at the time of the dispute. If the parties cannot agree a mediator, the mediator will be nominated by CEDR.